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Faculty and Staff Resources

The Career Development Center partners with faculty, staff and academic advisors to encourage student success during college and after graduation. All of our services are free, open to all class ranks and majors, both local and distance learners, as well as all App State alumni. We hope you will take advantage of the below services and encourage your students to utilize the resources we have to offer. If you are interested in requesting programming or if your students have career-related questions, please contact your college’s career coach and let us know how we can help.

Career fair for the class

Encourage your class to participate in our career fairs and events throughout the semester. If the timing of the event conflicts with when your class meets, send them to the career fair and we can send you a list of those who attended for you to give class credit.

Jobs for your students

Help your students find jobs and internships in their major. We make it easy for you to recommend specific opportunities to your students. Request your faculty/staff account below or, if you already have an account, login to Handshake.

Classroom presentations

The Career Development Center is available to facilitate on-campus presentations to your class. We can speak on a variety of career-related topics including career exploration, resumes, job searching, networking, interviewing and more.

Internship resources

Faculty and other mentors are some of the primary influences on students’ career development, and research shows that having someone who encourages their goals and dreams impacts most graduates in finding purpose in their work.

Internship Inventory: Log in, approval, tracking, and reporting

The Internship Inventory is a web-application created to manage Appalachian State’s internship approval process, to track student records to enrollment, and to provide a database for internship reporting.

Approval flow chart

Download approval flow chart.


Students seeking approval for their internships begin the process by speaking to their academic department.


Faculty approving internships must have access to the Internship Inventory. If you need to gain access or adjust your permissions to the Internship Inventory, please contact the signature authority for your department. Having trouble signing into the Internship Inventory? Contact Les Miller, or call extension 2832.

Signature authority and dean approval

All faculty with signature authority have access to approve internships through the Internship Inventory, can sign the internship contract, and can move a record on for dean approval once the departmental requirements have been satisfied.

Download the Signature Authority Responsibilities.

Internship contract

The internship contract outlines responsibilities of the University, the student intern, and the internship host. It is generated within the Internship Inventory using the generate contract button populating the Contract from fields within the student’s internship record. Faculty may sign the internship contract as a university representative. Once the contract is signed by all parties, please upload it to the student’s record in the Internship Inventory.

Affiliation agreements

Some internship sites require an affiliation agreement. App State’s Office of General Counsel must assist in preparing affiliation agreements and secure the Provost’s signature. Les Miller, in partnership with our Office of General Counsel, can determine if a current agreement exists for your student’s site. Call extension 2832 to speak with Les.


As you need reports on your student interns, log in to the Internship Inventory, click on the Search button, select the characteristics you need, and click Search. On your results page, click on Export to Spreadsheet in the top right hand corner of the page. If you need details or combined reporting capabilities that you are unable to access on your own, please let Les Miller know at or at extension 2832. He will be glad to assist you in creating additional reports.

View our user guide for recent Internship Inventory updates (must be granted access).

Internship inventory: help request

Requests will be reported directly to our Software Engineer. Please create a ticket at the IT Service Desk.

Internship inventory: feature request

Internship Inventory Feature Request Form

Requests will be reported to the Internship Inventory Work Group, a subcommittee of the Internship Advisory Council. It is likely a member of the Work Group will be in touch with you to learn more from you about your idea(s). Thank you for your interest in strengthening the Internship Inventory and its use on our campus.

State authorization: Internships in domestic/US & US Territories

Appalachian State University State Authorization Internship Resources

State Authorization Internship Handbook

If you have misplaced your link to the NC SARA Google Workbook outlining the internship requirements of each of the US States, please contact Adryona Nelson at or by calling extension 7559.

International internships

Department approval

The students academic department approves the internship site based upon learning goals and outcomes appropriate for the students degree program and career goals.

OIED certification

Office of International Education & Development (OIED) certifies the country and students completion of the pre-departure paperwork.


Students seeking internships outside the United States/United States Territories must submit an application to OIED no fewer than fifteen (15) business days prior to intended departure or fifteen (15) days prior to Add/Drop whichever date occurs first in order to allow time for review and processing of pre-departure paperwork.

Significant dates for internship enrollment

Internships may start and end within the broadest dates of any term/semester which differ from the first and last day of class.

View dates by term/semester:

Academic Course Meeting Dates Exception Form is necessary when a student’s start or end date falls outside of the broadest dates of any term. The form must be completed and uploaded to the student’s record in the Internship Inventory for registration to take place.

Drop/Add is the 5th day of class for fall/spring terms and the 2nd day of class for each summer term. Students not enrolled on the final day of Drop/Add will lose the financial aid they were awarded for their courses. Please note: The Drop/Add date for Summer I serves as the Drop/Add date for both Summer I and Summer II.

Census is the 10th day of each fall and spring term and the 3rd day of class for each summer session. UNC General Administration sets Census to serve as the enrollment reporting date for each term.

The Academic Calendar can be viewed at the Registrar’s website.

Tuition and fees

Students will be charged for credit hours earned for their internship. To assist students with tuition and fees details, see our internships page and the Student Accounts tuition and fees page.

Liability Insurance

Appalachian State University requires professional and general liability coverage for all students enrolled in internship, field experience, practicum, clinical, and student teaching. Students, as the insured party, are added to the policy and their Student Account charged for the insurance fee upon enrollment. View our insurance page for more details.

Policy begin and end dates

The insurance policy begins at August 15th and ends on August 14th each academic year. Therefore, students may not begin a Fall internship before August 15th and may not end a Summer internship after August 14th.

Certificate of Insurance (COI)

If you need a copy of the COI for the internship site as proof of coverage, contact Les Miller at or at x2879 for assistance.

Policy governing internship eligibility

Overarching policy to which all departments, programs, and colleges subscribe can be found in the graduate and undergraduate bulletin statements on internships. View undergraduate and graduate bulletins from Registrar’s Office.

Departments and programs may have additional requirements, higher GPA standards, and prerequisite courses for internship eligibility.

Background checks and drug panels

Faculty may request a background check and/or drug panel for their students within the student’s record in the Internship Inventory. Certiphi, our provider, will send the student an ApplicationStation account through which the student can approve the background check and/or drug panel request and make arrangements for payment. Certiphi will send results to the student for the student to share with their internship site.

Internship advisory council

Our mission

The Internship Advisory Council facilitates the exchange of information pertinent to internship programs and recommends improvements in internship policy and procedures.

We are an open council populated in membership with faculty and staff who work with internships in their academic departments, Office of International Education & Development, Registrar’s Office, Career Development, State Authorization, Financial Aid, Electronic Student Services, and Legal Counsel.

Meetings are held at the beginning of each semester before classes begin and at the end of each semester after classes have ended. Faculty bearing Signature Authority are included in meeting requests and meeting minutes.